Effective Date: June 13, 2025

At ProCircle.ai (“ProCircle”, “we”, “our”, or “us”), we are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web and mobile services designed to help you find IT jobs faster and more efficiently.

By using our services, you agree to the terms outlined in this Privacy Policy and our Terms of Use. If you have any questions or concerns, please contact us at info@procircle.ai.

1. What This Privacy Policy Covers

This Privacy Policy applies to personal data we collect through our website, mobile application, and any other digital products that link to this policy.

“Personal Data” refers to information that identifies or relates to a particular individual and includes information protected under privacy laws like the California Consumer Privacy Act (CCPA) and the General Data Protection Regulation (GDPR).

2. Information We Collect

We collect information you provide directly to us, including:
– Name, email address, phone number, mailing address
– Resume, LinkedIn profile, employment and education history
– Desired job types, job preferences, salary expectations
– Account credentials (usernames, passwords)
– Payment information (handled via Stripe — see https://stripe.com/privacy)
– Social media login credentials (if you use Facebook, Google, etc. to log in)

We may also collect sensitive personal data such as race, ethnicity, or gender when voluntarily provided.

Automatically, we collect:
– IP address and geolocation data (city/region level)
– Browser/device information
– Usage and interaction data
– Device event information (e.g., crash logs, hardware settings)

We may supplement your data with information from:
– Public databases
– Marketing partners
– Social media platforms
– Other job boards and recruiting services

3. How We Use Your Information

We use your data to:
– Create and manage your user account
– Match you with relevant job opportunities
– Communicate with you
– Personalize your experience
– Provide and improve AI-powered services
– Perform analytics and reporting
– Enforce legal terms and comply with regulations

We also use your data, where permitted, to send marketing communications. You may opt out at any time.

4. How We Share Your Information

We share your personal information with:
– Employers and recruiters (only if applicable and with your consent)
– Service providers (e.g., hosting, analytics, support, AI services)
– Payment processors (e.g., Stripe)
– Advertising and marketing partners
– Legal and regulatory bodies, when required
– In the event of business transfers (e.g., merger, acquisition)

We ensure all third parties are contractually obligated to protect your information.

5. Use of AI-Powered Services

ProCircle uses artificial intelligence tools to improve job matching and career insights. Your data may be processed by AI partners such as OpenAI, Google Cloud, and Anthropic. Your interactions may be used to train or improve these tools, always in compliance with privacy regulations.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:
– Maintain session state and login access
– Analyze website traffic and user behavior
– Personalize content and ads

You may opt out of non-essential cookies via your browser settings or tools such as https://tools.google.com/dlpage/gaoptout.

7. Social Logins

If you register using a third-party account (e.g., Google, Facebook), we access only the information you authorize. Please refer to the third-party’s own privacy policies for details.

8. Data Retention

We retain your data only as long as necessary:
– While your account is active
– To comply with legal obligations
– For analytics and service improvements (in anonymized form)

9. Children’s Privacy

Our services are not directed at individuals under 16 years old. We do not knowingly collect data from children.

10. Your Privacy Rights

You may have the right to:
– Access and review your personal data
– Correct or update inaccurate data
– Delete your data
– Withdraw consent
– Opt out of marketing communications

11. United States Residents

Residents of California, Virginia, and other states with data privacy laws may request access to specific personal data, request deletion, or opt out of certain data sharing under state law.

12. Data Security

We implement safeguards to protect your data. However, no method of transmission or storage is 100% secure. You should take steps to protect your own login credentials.

13. Changes to This Policy

We may update this Privacy Policy from time to time. If changes are material, we’ll notify you through our website or other appropriate means.

14. Contact Information

If you have any questions, contact us at:

ProCircle.ai
565 Metro Pl S Ste 300
Dublin, OH 43017
Email: info@procircle.ai